Virtual Offices

If you’re an entrepreneur, working from home and looking for a more professional image, constantly travelling, on the go or a need a physical presence for local business in Newcastle, then our Virtual office is the perfect solution for you.

Our virtual office solution comes with the benefits of flexibility and mobility while you work and grow your business. We offer you a business address and professional call answering service for all your business communication, without occupying any physical office space.

This service empowers you to choose from various custom-made services to suit your business requirements, and when you decide you need physical office space, you can upgrade to one of our co-space or private office solutions.

Common Questions

VIRTUAL OFFICE RATES

START-UP
R625

ACHIEVER
R950

PROFESSIONAL
R1350

EXECUTIVE
R1800

Calls answered in your company name
Prestigious business address
Dedicated telephone number
Telephone messages mailed to you
Discounted rates for meeting & boardrooms
Free meeting or boardroom hours 2Half Day Booking1 Full Day or 2 Half Day Bookings
Receiving of post and courier parcels  
BOARDROOM / MEETING ROOM RATES  
RatesIncludedOptional Extras
   
Boardroom: Up to 6 DelegatesIncludedExtra services
Hourly: R350 p/hReceptionistSecure parking
Half day: R1250IT SupportCatering
Full Day: R2000Flat screenTele conferencing
 Back-up generatorVideo conferencing
Boardroom: Up to 10 Delegates Notepad and pens
Hourly: R475 p/h Mints
Half day: R1450 Filtered water
Full Day: R3000  
T&Cs for Free Meeting or Boardroom HoursIncluded:
Receptionist
IT Support
Flat screen
Back-up generator
Optional:
Extra services
Secure parking
Catering & Refreshments
Video/Tele conferencing
Notepads and pens
  

Commuting costs and more fexibility

Virtual Office Benefits

Virtual offices allow for an increase in productivity, a reduction in commuting costs and more flexibility. Virtual offices also significantly lower overheads and technology costs – making for a more cost-efficient solution to modern working.

So how does a virtual office work for your company? There are many advantages of virtual offices for a business. From remote work to business support, the benefits of virtual offices include:

Makes Businesses More Professional, Credible, Legitimate

Having a prestigious business address with a virtual office ensures your brand maintains a credible, professional, and legitimate business image. Using a physical business address and office phone number on your business cards, website, and email increases trust in prospects and clients as opposed to seeing a mobile number and home address. It increases your professionalism and credibility as a business and makes you more approachable.

Choosing a virtual office address in a well-known area relevant to your business further creates a positive impression of your business. For example, if you are a digital company and use a virtual address in Tech City in East London or the Custard Factory in Birmingham, this can increase your reputation as a tech company and projects the right image to clients. The advantage of a virtual office means you can have the prestigious business address in the city and work from your home in the country, whilst maintaining credibility and prestige.

You’ll be able to use the virtual oce address as your own

WHAT IS A SERVICED OFFICE?

Work From Anywhere

Another key benefit of a virtual office is the ability to log on from wherever, whenever. Virtual offices are ideal for those who want to work remotely as it gives you the flexibility to work from anywhere – from home, from a beach, from the park, from anywhere you want. If all your business needs is an internet connection then a virtual office is the ideal solution for you.

No Commute – environmentally friendly

Since you have no office, you have no commute. This makes virtual offices more environmentally friendly than traditional office space. Cutting out the commute decreases carbon dioxide emissions, allowing you to reduce your carbon footprint and help the environment. No commute also means you do not have to sit in traffic, wait for buses, or squeeze onto crowded trains. Plus, you’ll have the time once wasted on your commute free to dedicate to working on things that really matter.

Increase Satisfaction & Productivity

Virtual office solutions are great at increasing employee satisfaction – this is because they give employees the chance to work from home, save money on the commute, cut out the commute, and ultimately have more freedom and a more flexible work-life balance. Typically, this decreases employee turnover, as they’re happier and less stressed in the job. Virtual offices also increase productivity as employees can work in a more relaxed environment where they are most engaged and there are fewer distractions. This is a great benefit, as it increases productivity and efficiency, as happier employees work better.

Larger Talent Pool

When working from anywhere you are not restricted to only hiring talent in the area where your office is. A virtual office allows you to hire the best talent regardless of where they are located. You can also hire more without needing to relocate to bigger premises. This gives you a much larger talent pool to hire the best talent and help your business thrive.

Cost-Effective

One of the main advantages of a virtual office is that they are much more cost-effective than a traditional physical office. Most importantly, and why many choose a virtual office, this is because you pay for a prestigious business address without paying the large rents that come with it. This enables you to keep business expenses low as you reduce costs of commuting and transportation, office equipment, office maintenance and utilities, the cost of a full-time receptionist, relocation costs, work attire, and all other associated costs of a brick-and-mortar space. This then allows you to save money and concentrate your finances where you need them most – by investing them back into your business.

Easy Expansion

A virtual office allows you to expand your business without needing to move to a larger office. This is a lower cost and stress-free alternative to traditional expansion which requires relocating to a larger office and paying even greater rent prices. Because space is not a limiting factor, growing businesses can use a virtual office address to establish a presence in a new location or have multiple offices around the country, while testing out the market there without the cost of relocating to that area.

No Long-Term Commitments

Most virtual offices are on a monthly or ad-hoc basis. There are no long-term rent contracts as there is for physical office space. This reduces risk as you simply use and pay for the virtual office address for as long or little as you need.

Business Support

Virtual office packages offer loads of extra features to support your business so that you can concentrate solely on your business. You don’t need to worry about time-consuming tasks like handling calls and sorting post as most virtual office solutions take care of this for you. You can stay on top of admin and be fully operational 24/7 with your own receptionist. What’s more, there are also facilities such as co-workspaces and meeting rooms that you can use whenever you need to ensure your business succeeds.

Reap The Benefits Of Virtual Offices With COWORKING@39VICTORIA

From increasing your business credibility, remote work, no commute, increased productivity, and larger talent pool to cutting costs, easy expansion, no long-term commitments, and business support, there are many advantages of virtual offices for your business.

Now you’ve learnt why you should use a virtual office, get in touch with us today to discover the benefits of virtual offices, and how they can help your virtual company now.

Are you wondering if you’ll be able to register with SARS or with the Compliance Commission if you’re a small business operating out of virtual offices? When using virtual office solutions, you’ll be able to use the virtual office address as your own, bringing more integrity and trust to your brand as well as keeping your private home address, well, private.

Let’s look at the various registration options that businesses have and if a virtual office address can be used.

What does registering a business mean?
In South Africa, registering a business can take many forms. Most businesses, whether sole proprietors or registered companies must register with SARS for tax purposes as well as the Companies and Intellectual Property Commission or CIPC. Registering your company is not simply a compliance issue but there are benefits too, including being able to apply for tax incentives and financial assistance.

Few points to note when registering a business

Virtual Office Company

Can you register a business using a virtual office?
Most registration commissions and bodies, like SARS and the CIPC, will accept virtual office addresses as your business address as long as you have the supporting documents to go along with it. We always suggest getting in touch with your local tax office or the CIPC to confirm that this is true for your specific business, however.

Here are a few points to note when registering a business in South Africa.

  1. What kind of business will you be registering as; sole proprietor, partnership, or private company?
  2. You will need documentation like certified copies of your ID (and any partner’s you may be joining forces with) and company name registration papers if you have.

For many entrepreneurs or small business owners, have the overheads and expenses that go along renting or owning office space are just too high. Opting for the features offered with virtual offices and the benefits that go along with it, are often the most affordable and most convenient option for “solo-prenuers”.

What services should come standard with a rented virtual office?
If you’re looking for virtual or serviced offices, there are many features that should be offered as standard. A reputable and trust-worthy company should give you the following options as part of your virtual office package.

Standard services:

  • Specified postal services
  • Call-answering and message-forwarding services
  • Access to meeting space
  • Upgrade to co-working space or private office
  • Some companies will offer additional extras too, which could include
  • High-speed internet and communications technology
  • Access to meeting spaces and informal lounge areas
  • Printing and scanning facilities
  • Speedy upgrade to co-working space or private office.